Time-line and Check-list for Application to Medical Programs


Junior year

  • Fall

§         Begin independent review of materials for standardized tests (DAT, GRE, MCAT, OAT)


  • Winter

§         Book time to write standardized test three months ahead of desired date


  • Spring

§         Write standardized test

§         Start putting together information needed for primary application

·    request official transcripts

·    check with Student Affairs about your “non-academic student record”

§         Late Spring/ Early Summer

·    complete primary application (eg. MCAS)


  • Early Summer

§         Request Pre-Med letter  (by email or letter)

·        Supply current resume / CV

·        Supply correct addresses for schools

·        Supply personal statement

·        Supply background for any violations that may be present on non-academic record (optional)

§         Request reference letters from other (professional) sources (eg. veterinarian, optometrist…)

§         Schedule time to “rewrite” standardized test if necessary


  • Late Summer / Early Fall

§         Rewrite standardized test if necessary

§         Ensure all secondary applications and reference letters are complete and have bent sent to chosen schools

§         Sign-up for Mock interviews


o       Fall and Winter of Senior Year

§         Interview for medical programs

§         Consider alternate plans in case not accepted

§         Wait!

§         If rejected, contact programs admissions department to find out where your application was weak



Request for Pre-Med Committee Letter


Reference letters from the University Pre-Medical Science Committee for Medical, Dental, Veterinary and Optometry Schools need to be requested in writing. These requests can be done by email and should be sent to the Chair of the Pre-Med Committee (Dr. Nancy Woodley, n-woodley@onu.edu). Generally these letters can be requested as soon as you have completed your general information that is submitted to the centralized application service (eg. MCAS). This centralized (primary) application can be completed shortly after the completion of your junior year (usually as early as the end of June). Therefore, the earlier you request your Pre-Med Letter from the committee; the sooner your secondary applications to the specific schools will be completed.


An early submission date for all your materials will afford your application the greatest chance of being given appropriate consideration. This is especially desirable if your application has any perceived weakness and given the increased number of applicants that medical programs are receiving. Please be advised that professional programs are not only requesting reference letters pertaining to your academic preparedness (eg. Pre-Med committee letters), but they are conducting background checks on you that may involve verifying the absence of a criminal record and requesting information from the Dean’s office and/or Student Affairs pertaining to your “non-academic” records.


In addition to the written request for a reference letter from the Pre-Med committee (either in paper or electronic form), we also request that you supply us with an up-to-date curriculum vitae (CV) or resume, a copy of your personal statement (“Why I want to be a …”), and the full address information for all schools to which you would like the letter sent. Note: if there are certain schools that you are undecided about, the addresses for any additional schools that you wish to send letters to can be supplied at a later date. The information sent to the chair of the Pre-Medical Sciences committee, together with the “Summary Medical Sciences Evaluation” synthesized by the chair from all individual evaluation forms (that the student hands out to their professors) sent to the chair during the student’s undergraduate period, is then forwarded to your academic advisor and to the office for the Dean of Student Affairs.


The Dean of Student Affairs will indicate to the Chair of the Pre-Med Committee if the student has a record pertaining to non-academic violations. Please be advised that the Chair of the Pre-Medical Sciences Committee will not enquire further into the nature of the violations but will only determine if there is any record of violations. It will be up to the student to decide if they want to inform their Pre-Med Advisor and/or the Chair of the Pre-Med Committee about the circumstances pertaining to the violations. Keep in mind that medical schools will have access to these as well, and there is little room on your MCAS application to explain the circumstances surrounding any violation that may be listed. Therefore, the Pre-Med letter may be a possible venue for assisting in this explanation.


The student’s pre-med academic advisor constructs part of the letter and then returns that portion to the Chair of the Pre-Med committee, who then adds information that puts that portion in context with all other pre-medical sciences students. The final letter is signed by both the Chair of the Pre-Medical Sciences Committee as well as the student’s pre-med academic advisor; and together with the “Summary Medical Sciences Evaluation” is sent to each of the schools requested by the student.



ARTICLE VI: SANCTION GUIDELINES (Student Handbook pg. 60-62)


A.  Sanctions are imposed according to the level of the offense. Each offense is assigned a level, and each level carries the sanctions detailed below:


 (Most serious) Level I Offense– Suspension or Dismissal

Level II Offense– Probation or Withheld Suspension

Level III Offense – Hours and education component

 (Least serious)Level IV Offense – Warning


B. Offenses are divided into the following 4 levels:


Level I

(Withheld Suspension, Suspension, Dismissal, Restriction, Restitution, 10 hours of Judicial Assignment, AlcoholEdu© ($50), Notification to Others, Educational and Other Sanctions)


Alcohol Abuse/Public Intoxication

Alcohol Consumption in violation of University regulations

Conduct that Creates a Safety Hazard

Damages to University property


Disorderly Conduct

Drug Use or Possession

Fleeing and Eluding

Student Organization failing to register/have advisor present at events



Sexual Misconduct



Violation of Law

Participating as an accessory to a Level 1 offense

Second Level II offense

Third Level III offense

Fourth Level IV offense



Level II

(Social Probation, Restriction, Restitution, 5 hours of Judicial Assignment, AlcoholEdu© ($50), Notification to Others, Educational and Other Sanctions)


Computers/Technology (including violation of University internet agreement)

Alcohol and Other Drug Policy (alcohol)

Damage to University Property

Disorderly Conduct

Fire Safety (tampering with fire equipment, failing to comply with fire alarm procedures, etc.)

Harm to others

Theft ‐ resale/possession and/or use of stolen items

Participating as an accessory to a Level II offense

Second Level III offense

Third Level IV offense



Level III

(Letter of Warning, Notification to Others, 3 hours of Judicial Assignment, Educational and Other Sanctions)


Damage to University Property

Fire safety issues (candles, smoking, unauthorized electrical items, etc.)

Furniture removal (lounge furniture, dressers, desks)

Misuse of phones (prank calls, phone harassment, etc.)

Pet policy (dogs, cats, rabbits, snakes, etc.)

Participating as an accessory to a Level III offense

Second Level IV offense



Level IV

(Verbal Warning, Letter of Concern, 2 hours of Judicial Assignment, Educational and Other Sanctions)


Non‐approved Postings

Residence Life policies – (courtesy/quiet hours, door propping, visitation, solicitation, windows screens, etc.)

Violations of the University Housing Policy

Student Activities Policies

Participating as an accessory to Level IV offenses